GDPR Compliance Statement
Effective Date: 12 March 2025
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Introduction
At Elite Vision Recruitment Ltd, we are committed to protecting the privacy and personal data of our clients, candidates, employees, and other stakeholders. We comply fully with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018 to ensure that personal data is processed lawfully, fairly, and transparently.
Our Commitment to GDPR Compliance
We implement the following measures to ensure compliance with GDPR:
Lawful Processing: We process personal data under lawful bases, including consent, legitimate interests, contractual necessity, and legal obligations. Where we process special category data (such as health or diversity information), we do so in accordance with Article 9 UK GDPR and only where necessary and permitted by law.
Transparency: We provide clear and accessible privacy notices outlining how we collect, use, and share personal data.
Data Minimisation: We collect only the data necessary for specific purposes and ensure it is accurate and up-to-date.
Security Measures: We use encryption, access controls, secure storage systems, and regular audits to protect personal data from unauthorized access or breaches.
Retention Policies: Personal data is retained only for as long as necessary for its intended purpose and securely deleted thereafter.
International Transfers: If we transfer personal data outside the UK, we ensure appropriate safeguards are in place as required by UK GDPR.
Rights of Data Subjects
We respect the rights of individuals under GDPR, including:
Right to Access: You can request access to the personal data we hold about you.
Right to Rectification: You can request corrections to inaccurate or incomplete data.
Right to Erasure (Right to be Forgotten): You can request deletion of your data under certain circumstances.
Right to Restrict Processing: You can request limited use of your data in specific situations.
Right to Data Portability: You can request transfer of your data to another organization in a structured format.
Right to Object: You can object to processing based on legitimate interests or direct marketing. Requests can be submitted by contacting our Data Protection Officer (DPO) at [insert email]. We will respond to all data subject requests within one month, as required by UK GDPR.
Data Sharing
We may share personal data with:
Clients for recruitment purposes (e.g., matching candidates with job roles).
Payroll providers for salary processing (for temporary workers).
Regulatory authorities if required by law (e.g., HMRC). We only share personal data with trusted third parties who have signed data processing agreements with us and who process data in accordance with our instructions.
Data Breach Management
In the event of a data breach:
We will notify affected individuals promptly if their rights or freedoms are at risk.
We will report breaches to the Information Commissioner’s Office (ICO) within 72 hours if required.
Contact Details
If you have questions about this statement or wish to exercise your rights:
office@elitevisionrecruitment.com
0333 880 3961
Complaints
If you believe we have violated your rights under GDPR, you can file a complaint with the Information Commissioner’s Office (ICO): www.ico.org.uk.
Regular Review
This GDPR Compliance Statement will be reviewed annually or whenever there are significant changes in legislation or our business operations.
By implementing this statement, Elite Vision Recruitment Ltd demonstrates its commitment to protecting personal data and adhering to UK GDPR requirements.